13:50:35 <RRSAgent> RRSAgent has joined #pwe
13:50:35 <RRSAgent> logging to https://www.w3.org/2020/03/24-pwe-irc
13:50:40 <Zakim> Zakim has joined #pwe
13:50:45 <tzviya> Meeting: PWE
13:50:53 <tzviya> Date: 2020-03-24
13:50:56 <tzviya> Chair: Tzviya
13:51:36 <tzviya> Agenda+ CEPC has been sent to the AC
13:51:36 <tzviya> Agenda+ Ombudsperson update
13:51:36 <tzviya> Agenda+ Training update
13:51:37 <tzviya> Agenda+ Meeting schedule
13:57:12 <angel> angel has joined #pwe
13:58:33 <angel> zakim, agenda?
13:58:33 <Zakim> I see 4 items remaining on the agenda:
13:58:34 <Zakim> 1. CEPC has been sent to the AC [from tzviya]
13:58:34 <Zakim> 2. Ombudsperson update [from tzviya]
13:58:34 <Zakim> 3. Training update [from tzviya]
13:58:34 <Zakim> 4. Meeting schedule [from tzviya]
13:59:15 <Ralph> Ralph has joined #pwe
13:59:47 <wendyreid> present+
13:59:49 <Ralph> present+
14:00:11 <Ralph> present+ Jory
14:00:31 <angel> present+ Angel
14:01:00 <RRSAgent> I have made the request to generate https://www.w3.org/2020/03/24-pwe-minutes.html Ralph
14:01:09 <nigel> nigel has joined #pwe
14:01:40 <Judy> Judy has joined #pwe
14:02:14 <tzviya> present+
14:02:49 <jeff> jeff has joined #pwe
14:03:10 <Ralph> -> https://www.w3.org/2020/03/03-pwe-minutes.html previous 03-March
14:03:28 <Ralph> agenda: https://lists.w3.org/Archives/Public/public-pwe/2020Mar/0003.html
14:04:04 <jeff> present+
14:04:06 <jorydotcom> present+
14:05:18 <Ralph> scribe: Ralph
14:05:36 <RRSAgent> I'm logging. I don't understand 'please draft meetings', Ralph.  Try /msg RRSAgent help
14:05:42 <RRSAgent> I have made the request to generate https://www.w3.org/2020/03/24-pwe-minutes.html Ralph
14:05:51 <Ralph> topic: Which teleconference service?
14:06:08 <Ralph> Tzviya: we have the opportunity to switch to Zoom
14:06:10 <wendyreid> +1
14:06:11 <jorydotcom> 0
14:06:14 <Ralph> Angel: as long as the network works
14:06:14 <angel> 0
14:06:39 <Ralph> Ralph: do you require dialout to a local Chinese number, AnQi?
14:07:19 <Ralph> Angel: Zoom can provide dialout but other accounts I've tried don't have mainland China dialout numbers
14:07:31 <Ralph> Raph: I don't believe the MIT license has dialout
14:07:39 <Ralph> Angel: that means @@
14:08:04 <Ralph> s/@@/the network is the only option
14:08:15 <Ralph> <ralph> +1 to Zoom
14:08:31 <Ralph> s/MIT/MIT Zoom
14:10:24 <tzviya> zakim, take up next
14:10:24 <Zakim> agendum 1. "CEPC has been sent to the AC" taken up [from tzviya]
14:10:37 <tzviya> https://lists.w3.org/Archives/Member/w3c-ac-members/2020JanMar/0034.html
14:10:45 <Ralph> Tzviya: ^^ Coralie's email
14:11:11 <Ralph> ... so far we've gotten just two comments in GitHub; one grammatical and the other requesting elaboration on ombudspeople
14:11:24 <Ralph> ... the issue is that "ombuds" links only to the glossary
14:11:49 <Ralph> ... and concern that if someone really needed to contact an ombuds they needed an easier-to-find link
14:11:58 <tzviya> https://github.com/w3c/PWETF/issues
14:12:08 <Ralph> ... we got some positive feedback from DanA, TAG chair
14:12:20 <Ralph> ... please feel free to comment on the issues
14:12:40 <Ralph> Judy: I think MIT has good coverage on ombuds
14:12:56 <Ralph> present+ Judy
14:13:49 <Ralph> zakim, next item
14:13:49 <Zakim> agendum 2. "Ombudsperson update" taken up [from tzviya]
14:14:14 <Ralph> Tzviya: in February Judy and I talked with the Director of the International Ombuds Association
14:14:33 <Ralph> ... he had some specific guidance, largely focused on organizations rather than individuals
14:14:43 <Ralph> ... he provided us a list of resources
14:15:19 <Ralph> Judy: Ralph and I are in contact with two MIT offices
14:15:48 <Ralph> ... one fairly new at MIT looking into situations that might require some investigations
14:16:04 <jorydotcom> q+
14:16:14 <Ralph> ... I was about to look into how the MIT Ombuds office might potentially be able to help W3C, perhaps in an advisory role
14:16:36 <Ralph> ... we had planned to pick up those meetings [just as MIT sent all employees to work from home]
14:16:52 <tzviya> ack jorydotcom
14:16:53 <Ralph> ... I'd love to sync up with Ralph to see what the conditions are for both of those offices
14:17:27 <jeff> q+
14:17:36 <tzviya> ack jeff
14:17:37 <Ralph> Jory: do we know which of these MIT resources might be available to W3C in a future environment when W3C is separated from MIT?
14:17:56 <Ralph> Jeff: I'm pretty sure MIT would be willing to advise us as we go through a transition
14:18:18 <Ralph> ... but I'm quite certain that after the transition MIT would not be willing to provide formal support
14:19:02 <wendyreid> Ralph: I'm reminding myself of the new name of this office at MIT, it's related tothe title nine office
14:19:33 <Ralph> <ralph> MIT's new office is called "Institute Discrimination & Harassment Response Office"
14:19:56 <tzviya> https://idhr.mit.edu/
14:20:17 <wendyreid> Ralph: As Judy said, if we can track down the people in these offices, the ombuds office and the title nine office, which might have become this IDHR office
14:20:28 <wendyreid> ... we know the role of an ombud is not to investigate, but to help
14:20:36 <wendyreid> ... the IDHR office does do investigatory work
14:20:57 <wendyreid> ... we're in the process of learning what kinds of help they are willing to provide and under what circumstances
14:21:13 <wendyreid> ... but as Jeff suggested, in my conversations thus far, they've been happy to help informally
14:21:24 <wendyreid> ... give me ideas on how to proceed when necessary, without formal involvement
14:21:32 <wendyreid> ... a little bit of training/coaching
14:22:03 <wendyreid> ... we're in the process of reestablishing communications with them
14:22:29 <Ralph> i/Ralph: I'm reminding/scribe: wendyreid
14:22:35 <Judy> q+
14:22:42 <Ralph> Tzviya: there's not a quick solution; this will be a long-term project
14:22:49 <Ralph> ... first phase will be initial research
14:23:04 <Ralph> ... we might need interim solution for ombuds
14:23:21 <Ralph> ... longer-term we'll need a new solution for ombuds in the legal entity
14:23:41 <Ralph> ... there's a great deal of research and exploration needed
14:23:49 <tzviya> ack Judy
14:23:53 <Ralph> ... and create plans for how W3C should move forward
14:24:27 <Ralph> Judy: we may indeed need an interim solution as well as a long-term one
14:24:43 <Ralph> ... I was happy to see there are systems set up from a logical perspective
14:25:16 <Ralph> ... and maybe those would help us create W3C systems that are informed more by others' best practices
14:25:27 <Ralph> Tzviya: it seems there's a dependency on single points of failure
14:25:40 <Ralph> ... there's a lot that depends on so little
14:25:50 <Ralph> ... this looks like a better path for us
14:26:06 <Ralph> zakim, next
14:26:06 <Zakim> I don't understand 'next', Ralph
14:26:09 <Ralph> zakim, next item
14:26:09 <Zakim> agendum 3. "Training update" taken up [from tzviya]
14:26:40 <Ralph> Jory: I had the pleasure of doing a "project review" version of the workshop to the W3C staff last Thursday
14:26:45 <Ralph> ... thanks to PLH's coordination
14:27:07 <Ralph> ... got some really great feedback; the session seemed well-received and the content was helpful
14:27:21 <Ralph> ... we want to bolster the content with connections back to W3C
14:27:40 <Ralph> ... and to identify what problems this content solves as well as what it doesn't solve
14:27:50 <Ralph> ... I will incorporate the feedback into a next version
14:28:20 <Ralph> ... PLH is working to get more feedback, especially on the language
14:28:28 <Ralph> ... we'll plan another session
14:28:42 <Ralph> ... and still hope to deliver it at TPAC
14:28:49 <Ralph> Tzviya: I looked through the slides
14:28:57 <Ralph> ... it looked great but extremely dense for one hour
14:29:04 <Ralph> s/session/session on the 10th
14:29:23 <Ralph> ... I'm happy to talk with you off-line on ways to divide it up
14:29:28 <Ralph> Jory: that's one of the plans for the 10th
14:29:36 <Judy> q+
14:29:43 <Ralph> ... the material was originally developed for an in-person workshop of 1.5 to 2 hours
14:30:03 <Ralph> ... when I learned I had an hour, I decided to see how much I could present
14:30:15 <Ralph> ... one idea is to split it out into several pre-recorded segments
14:30:30 <Ralph> ... it's tough because we really did want to do this in person
14:30:39 <tzviya> ack Judy
14:30:49 <Ralph> Tzviya: I'm happy to help, but sorry I can't be there on the 10th
14:31:02 <Ralph> Judy: thanks again, Jory; the amount of content you were able to pack in was amazing
14:31:18 <Ralph> ... and especially relevant to the kinds of things that arise in W3C space
14:31:38 <Ralph> ... I've been thinking about what factors help people remember this kind of content "in the moment'
14:31:59 <Ralph> ... I've been surprised with the followup to the [old] MIT [harassment] training
14:32:23 <Ralph> ... I've had to remind staff of that material
14:32:45 <Ralph> ... if we're able to tie the content enough to W3C context so people remember it when they need it, that would be great
14:33:01 <Ralph> ... I've also been thinking about how to make this relevant across language and cultural differences
14:33:33 <Ralph> ... some of the vocabulary is not obvious to those for whom English is a second language; they may not evey realize they are missing something
14:33:36 <tzviya> q?
14:33:59 <Ralph> <ralph> [+1 thanks again to Jory for the premier session]
14:34:04 <jeff> Jory++
14:34:08 <jorydotcom> thank you!!
14:34:13 <Ralph> Tzivya: I heard great feedback as well; thanks again Jory
14:34:21 <Ralph> ... I'm really happy to help fine-tune it
14:34:47 <Ralph> Jory: it was recorded, though we wouldn't want to share the recording broadly
14:35:00 <Ralph> ... but for folks here who may want to  provide feedback we'd be OK sharing it
14:35:16 <Ralph> Tzviya: I'd like to see the recording
14:35:27 <Ralph> zakim, next item
14:35:27 <Zakim> agendum 4. "Meeting schedule" taken up [from tzviya]
14:35:48 <Ralph> Tzviya: we're in that period where clocks are changing
14:36:08 <Ralph> ... the US has changed
14:36:14 <Ralph> ... Europe switches this weekend
14:37:00 <Ralph> ... the next meeting is scheduled for April 7
14:37:07 <Ralph> ... I won't be able to attend that day
14:37:16 <Judy> q+
14:37:33 <Ralph> ... should we continue bi-weekly or shift back to monthly?  should we stick with 1400 UTC ?
14:37:47 <tzviya> ack Judy
14:37:52 <Ralph> ... or should we change the time?
14:38:08 <Ralph> Judy: I'd prefer to stay with every-other-week rather than monthly
14:38:30 <Ralph> ... it seems likely that things will continue to be disrupted and I'd like some push to track down those MIT offices and report back
14:39:05 <Ralph> ... I have some flexibility with the time on Tuesdays
14:39:40 <Ralph> ... we should get the WebEx/Zoom question sorted out before the next call
14:39:53 <Ralph> Tzviya: is 1400 UTC ok for everybody?
14:39:54 <angel> ok with 14UTC
14:40:05 <jorydotcom> this works for me
14:40:14 <Ralph> Tzviya: I'll leave the Zoom question to AnQi and Ralph
14:41:01 <angel> quick answer to Ralph, yes, zoom should be fine for me
14:41:04 <Ralph> ... and specify in the next agenda which conferencing service we'll use
14:41:28 <jorydotcom> * related, I made a bot for Slack to share appreciative notes with your colleagues, my friend and I are looking for folks to test it. If you want to add it to your org or group workspace you can click the add to slack button here: https://github.com/workingdirectory/thanksbot
14:41:37 <Ralph> topic: PWE in Unsual Times
14:41:49 <Ralph> Tzviya: what can we do to help in this very unusual time?
14:41:55 <Ralph> Judy: thanks for the topic
14:42:07 <Ralph> ... I've been noticing different practices in several calls
14:42:21 <Ralph> ... some calls start the agenda with an around-the-table session
14:42:32 <Ralph> ... some people really want to talk about their current challenges
14:42:54 <jorydotcom> q+
14:42:57 <Ralph> ... encouraging a practice of providing some time at the start of calls for 'how are you doing?'
14:43:00 <tzviya> q+
14:43:08 <Ralph> ... need to be conscious of how much time it takes
14:43:16 <Ralph> ... particularly as people transition to new work modes
14:43:18 <tzviya> ack jo
14:43:26 <Ralph> Jory: +1 to Judy's suggestions
14:43:54 <Ralph> ... at Bocoup we started doing time-boxed 3-minute check-ins at the beginning of our executive meetings
14:44:04 <Ralph> ... "functionally, here's how I'm doing today"
14:44:13 <Ralph> ... a tiny moment for a wellness check
14:44:22 <wendyreid> +1
14:44:26 <Ralph> ... and how emotional state enteres into the rest of the meeting
14:44:31 <Ralph> ... I definitely recommend this
14:44:44 <Ralph> ... another thing we built is a slack app "thanksbot"
14:44:52 <Ralph> ... I'd love others testing it
14:44:59 <Ralph> ... share moments of appreciation or thanks
14:45:11 <Ralph> ... something your colleagues might not have noticed
14:45:21 <tzviya> ack tz
14:45:22 <Ralph> ... thanksbot sends a digest of thanks to the team
14:45:29 <Ralph> Tzviya: all great ideas
14:45:45 <Ralph> ... I definitely think a few minutes at the beginning of meetings helps
14:46:06 <Ralph> ... we all need to be cognizant that people are under unusual pressures
14:46:19 <Ralph> ... W3C is largely a volunteer commuity
14:46:30 <Ralph> ... people won't be meeting deadlines as they had before
14:46:42 <jorydotcom> q+
14:46:53 <tzviya> ack jorydotcom
14:47:01 <Ralph> ... let's all be cognizant that deadlines will need to shift
14:47:07 <Judy> q+
14:47:10 <jeff> q+
14:47:19 <Judy> q- later
14:47:29 <Ralph> Jory: should we put out a statement acknowledging that times are tough and there are a lot of things competing for attention?
14:47:37 <Ralph> ... "take it easy with each other"
14:47:40 <tzviya> ack jeff
14:47:48 <Ralph> Jeff: W3M has discussed this
14:47:54 <Ralph> ... we're currently debating two approaches:
14:48:05 <Ralph> ... 1. a generic CEO letter to ac-forum
14:48:25 <Ralph> ... some said this would be depersonalized as everyone is getting lots of emails already from many organizations
14:48:44 <Ralph> ... 2. have personal contact from someone on the staff they might remember
14:48:56 <angel> q+
14:48:57 <Ralph> ... more work, perhaps worthwhile under the circumstances
14:49:23 <Judy> q- later
14:49:24 <Ralph> ... we were planning to do #2; we got feedback that Asian culture would more appreciate a CEO letter
14:49:26 <tzviya> ack an
14:49:45 <Ralph> AnQi: a CEO letter would be really appreciated
14:49:53 <Ralph> ... I suggest a third approach:
14:50:16 <Ralph> ... I'm seeing some organizations assembling on-line resources to help people
14:50:32 <Ralph> ... W3C has been known for remote work for over two decades
14:50:51 <Ralph> ... we must have developed some best practices for workign remotely that would be appreciated
14:51:00 <tzviya> angel++
14:51:01 <Ralph> ... and also open some tools to help people
14:51:13 <Ralph> ... these could be valuable for people who don't have them
14:51:30 <Ralph> Jeff: Ralph and PLH are preparing a document on "continuous operations" for virtual meetings
14:51:30 <tzviya> ack Judy
14:51:41 <Ralph> ... planned to distribute to Chairs this week
14:51:49 <Ralph> ... maybe it could be distributed more widely
14:52:19 <Ralph> Judy: it might be helpful if we are able to scale to other organizations but we need to be careful about that
14:52:27 <tzviya> q+
14:52:35 <Ralph> ... some of what Angel says goes beyond the Continuty of Operations document
14:52:49 <Ralph> ... we might invite others in the W3C community to help each other
14:53:03 <Ralph> .... or a 24x7 channel for assistance
14:53:12 <tzviya> ack me
14:53:23 <Ralph> Tzviya: another area where W3C is really strong is a11y
14:53:23 <Judy> q+
14:53:28 <Ralph> ... the whole world is now on-line
14:53:46 <Ralph> ... I saw a tweet from Shadi; the W3C is being recognized now as a resource for a11y
14:53:47 <Judy> q+ to mention a few things on accessibility of remote
14:53:51 <Ralph> ... we can hep
14:53:54 <Ralph> s/hep/help
14:54:02 <Ralph> ... every school is on-line now
14:54:11 <Ralph> ... many students are not getting the resources they need
14:54:32 <Ralph> Judy: I've worked a lot with PLH and Ralph to address some a11y issues in the Continuity of Operations document
14:54:33 <tzviya> ack j
14:54:33 <Zakim> Judy, you wanted to mention a few things on accessibility of remote
14:55:07 <Ralph> ... incorporating experience from our WAI meetings
14:55:31 <Ralph> -> https://www.w3.org/Guide/meetings/continuity Continuity of Operations
14:55:56 <Ralph> <ralph> [^^ not yet formally published, but available for review and comment]
14:56:15 <angel> q+
14:56:19 <Ralph> Judy: we're starting in-depth technical conversations in several groups to drive interoperability in teleconferencing
14:56:22 <tzviya> ack an
14:56:27 <Ralph> ... we do have resources that help several communities
14:56:41 <Ralph> AnQi: can we find channels to amplify those documents?
14:56:50 <Judy> q+ to mention the UNESCO connection as well as others
14:56:59 <Ralph> ... last week the UN released a list of remote working tools
14:57:23 <Ralph> ... can we use those channels to show our documents and also help make those tools more accessible?
14:57:32 <Ralph> Judy: we're being invited to partner with UNESCO
14:57:34 <tzviya> ack Judy
14:57:34 <Zakim> Judy, you wanted to mention the UNESCO connection as well as others
14:57:53 <Ralph> ... there are a number of organizations we're starting to explore to partner with to get a simple message out
14:58:16 <Ralph> AnQi: I may be able to help in China to make those products more accessible
14:58:27 <Ralph> Judy: great; Roy has been helping as well, more help would be really great
14:58:38 <Ralph> ... Roy is working on translating our course as well
14:59:21 <Ralph> Tzviya: stay safe, stay healthy
14:59:36 <Ralph> <ralph> [and stay physically distant, virtually present]
14:59:47 <Judy> s/to drive interoperability in teleconferencing/to drive interoperability in tele- and videoconferencing, including pushing out the simple message of existing resources to use/
15:01:13 <Ralph> zakim, end meeting
15:01:13 <Zakim> As of this point the attendees have been wendyreid, Ralph, Jory, Angel, tzviya, jeff, jorydotcom, Judy
15:01:15 <Zakim> RRSAgent, please draft minutes
15:01:15 <RRSAgent> I have made the request to generate https://www.w3.org/2020/03/24-pwe-minutes.html Zakim
15:01:18 <Zakim> I am happy to have been of service, Ralph; please remember to excuse RRSAgent.  Goodbye
15:01:22 <Zakim> Zakim has left #pwe
15:02:35 <nigel_> nigel_ has joined #pwe
15:06:23 <nigel> nigel has joined #pwe
15:10:49 <Ralph> rrsagent, please draft minutes v2
15:10:49 <RRSAgent> I have made the request to generate https://www.w3.org/2020/03/24-pwe-minutes.html Ralph
15:11:56 <Ralph> i/Tzviya: there's not a quick/scribe+ Ralph
15:12:26 <Ralph> rrsagent, please draft minutes v2
15:12:26 <RRSAgent> I have made the request to generate https://www.w3.org/2020/03/24-pwe-minutes.html Ralph
15:12:58 <Ralph> rrsagent, bye
15:12:58 <RRSAgent> I see no action items