The 2016 W3C Internal Reorganization creates Global Participation Management Function. The Global Participation Lead is responsible for ensuring excellent participation from our global community. Responsibilities include:
W3C team, together with the Web standard community, has been devoted to enhance global participation ever since the organization was created. Due to the organizational structure and limited resources, the efforts for such a purpose have been in a spontaneous way among the global team of W3C. With the new Global Participation Management Function, more organized and standard practices and processes should be designed to improve the engagement of the global Web community. INITIAL plans for the practices and processed design include the following.
Onboarding
New AC rep welcome & training
- Welcome Email with W3C hands-on manual, bilingual if possible for non-English speaking countries and regions.
- New AC rep training, upon request. A good collection of groups’ wisdom on how to participate in W3C groups is available indeed, but the way too many information are scattered on W3C website is tough to handle for a fresh participant. A one hour phone call training for the new AC rep as well as the prospect group participants can be helpful for them to figure out their way into W3C in a more efficient manner. Suggested topics include organization intro, Process, tooling, culture, terminology and some other W3C specific items.
- New AC rep Introduction email to AC mailing list [current practice]
Group Participation toolkit/guide delivery via AC rep.
Arm the AC rep with info to help his/her organization employees to participate. A suggested way for the AC rep to convey the info is to forward this toolkit/guide email to the new group participants who just get approved by the AC rep. Or, it might be even friendlier and efficient if W3C system could send the toolkit/guide email automatically when a new participant joins a group.
Participation
Participation Enhancement Program
Contribution Recognition Program
- Guide documents development
- Training: Chair/Editor Development, tooling training
- Teleconf time-zone friendly status checking and possible changing
W3C Event Engagement Program
- Annual thank you letter program for chairs, editors and other major contributors identified by W3C team: an E version of thank you letter signed by Jeff or Tim sent can be a plus to show W3C’s appreciation for their contribution. A neutral and multi-cultural friendly time to send out such a thank-you letter would be the birthday of W3C or the Web.
- Technical contribution recognition badge for individual contributors: a W3C Recommendation Contributor page with individual names behind badges and the badges can be linked to their contribution, just like how the validator logos work. The contribution might need to be verified by team contacts and approved by functional team leads such as project lead.
- Event WarmUp call: a regional warmup call in local language for registered participants one or two weeks before AC meeting and TPAC, suggested topics include meeting tools introduction, background briefing, highlights in the agenda, suggestions to agenda building, travel tips, etc.
- Buddy Program: arrange a buddy for new AC reps on W3C events, show W3C’s welcome in a more specific way
- Multi-Language Support via irc or other channels
Communication with related W3C teams
Set up communication mechanism with strategy management team, project management team, meeting planners and other related W3C functional teams.
2016 Goals
- Create WBS for member survey on the participation challenges and analyze the results
- collect best practices and processes from global W3C team and previous experiments by AC and AB
- have some brainstorming sessions with Japan, China, Korea in local language with great discussions
- identify resources for member participation efforts from each W3C host
- draft requirements for system support to strengthen the member participation status monitoring system
- set up communication mechanism with related technical staff including strategy management team, project management team, meeting planners and other related W3C functional teams.
- start pilot project with new members and big meetings
2017 Goals
- build a standard process with supported documents
- member participation status monitoring system ready
- start to implementation in later 2017
$Revision: 1.3 $ of $Date: 2016/08/24 02:25:27 $