Policy on W3C Group Charter End Dates
Last updated on $Date: 2017/02/15 19:08:33 $.
Adopted by W3M 2015-03-18
From time to time a Working Group or Interest Group will not have
completed its work prior to the end date of its group charter. The
Director may entertain requests to extend the charter. The Advisory
Board has asked W3M to monitor charter end dates and group progress more
closely and in particular to clarify the status of a group that wishes to
continue to work past the end of its charter.
W3M resolved to adopt the following procedures effective 18 June 2015.
- At W3M's regular quarterly meetings during which it reviews the
progress of all chartered groups the Function Leads will present a plan
for each Group whose charter will have expired prior to the following
quarterly review meeting. Function Leads are encouraged to look ahead
further than the next review meeting and report expectations for groups
whose charter expires within six months of each review meeting.
- W3M will review each such plan during the quarterly meetings and reach
an approved consensus plan. The Advisory Board encourages W3M to
grant charter extensions sparingly.
- Any approved plan that re-charters a group, extends a charter,
or closes a Group must be
announced to the Membership, with rationale, prior to the current
- Any approved plan to defer a decision; e.g. to see if the group
reaches a specific milestone, must specify the date of a regular weekly
W3M meeting where a decision will be taken. The date for this W3M
discussion must be no later than
- one month prior to the charter expiration if an AC review of the
change to the charter is not expected or
- three months prior to the charter expiration
if an AC review of the proposed change to the charter might be
Whether or not an AC review is conducted, a decision on the current
charter of the Group must be announced to the Membership, with
rationale, prior to the charter expiration. W3M may grant short
charter extensions if AC review has not completed prior to the current
charter end date.
- Publication Requests on behalf of a Group whose charter has expired
more than five business days prior to the date of publication will be
denied. This five business day allowance is meant only to
accommodate unforeseen circumstances out of the Group's control.
- Any Group whose charter has expired should not request nor should it
expect W3C Staff support. W3M may choose to continue some level of
Staff support. Changes in Staff support decided by W3M will be
communicated to the chair(s) of the Group.
||(Editorial) Domain Leads were replaced by Function Leads.
||(Editorial) Point 3 had omitted re-chartering; fixed.
Point 6 text on staff support was rephrased for
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