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Publication Policies



This document explains the processes W3C uses internally to prepare and carry out a transition of a document on the Recommendation Track. This document complements the version of "How to Organize a Recommendation Track Transition". Please refer to the latest version of "How to Organize a Recommendation Track Transition" with this URI: <>.

This document does not address:

  1. Requirements for documents themselves; see Technical Report Publication Policy ("pubrules") for this information.
  2. What required information must be public; this is covered in section 7.2 of the Process Document and in the governing patent policy.
  3. Possible next steps after each transition; see the description of the Recommendation Track Process.
  4. The Comm Team's policy regarding in-place modification of W3C Technical Reports.

Exceptions to these processes MAY be authorized by the Director or authorized proxy.

The key words MUST, MUST NOT, REQUIRED, SHALL, SHALL NOT, SHOULD, SHOULD NOT, RECOMMENDED, MAY, and OPTIONAL are to be interpreted as described in RFC 2119.


See also the W3C Editor's Home Page and Guidebook documentation of roles of W3C participants, including the Chair's role and the Team Contact's role.

Interactions with the W3C Communications Team

At various stages during the Recommendation Track process, the W3C Communications Team assists Working Groups as follows:

Please contact the Communications Team at (cc'ing the group's Team Contact) if you have any general questions regarding the publications process.

History of "How to Organize a Transition"

20180416: Fixed broken fragments, updated links, general quality assurance and updates.

20170301: Revised for transitions documentation for Process 2017.

20161101: Updated for reorganization 2016

20160804: Transitions 2005 and 2014 superseded by 2015.

20151123: Revised for transitions documentation for Process 2015.

20140801: Revised for transitions documentation for Process 2014.

20060131: Revised for release with pubrules. Released 31 January 2006 but created in August 2005.

20031201: Version sent for review with 24 Dec 2003 Process Document.

20030501: Version published with June 2003 Process Document.

Page owned and process managed by Philippe Le HĂ©garet and Ralph Swick on behalf of the W3C Director.
Philippe Le HĂ©garet, editor
This document has been constructed by merging information from several "How to" documents created by Dan Connolly, Al Gilman, and others.
Last modified: $Date: 2018/04/16 17:26:36 $ by $Author: coralie $