D14 - Kick-off meeting report Call 2 - executive summary

Full Text of the Deliverable

This deliverable encompasses the Call 2 kick-off meeting targeted objectives and methodology that have been followed, as well as the subsequent steps that have been taken in order to organize the meeting. The report, together with the actual information gathered and analyzed during the process, aims to serve as a basis for further activity in COPRAS and establishes the starting point for the development of appropriate standardization paths for projects in Call 2, starting end of June 2005.

The main objective of the kick off meeting was to jump-start cooperation between (groups of) research projects and standardization working groups. The kick off meeting therefore focused on the following issues:

1. defining commonalities between standardization issues addressed by projects;
2. defining projects actual ' timing and resources";
3. defining the actual nature of planned contributions to standardization (i.e. formal specifications, guidelines, other contributions, etc.);
4. defining what relevant standardization working groups are actually planning to do in the areas identified;
5. defining high-level steps jump-starting the WP4 work (who is going to draft certain contributions, etc.);
6. identifying the right people within the research project consortia actually working on specific standards issues (e.g. to include them in mailing lists).

The deliverable describes the methodology followed when preparing and organizing the kick-off meeting as well as the steps that have been taken during this process.

1. definition of clusters of projects that have a similar focus with respect to standardization and to their grouping into parallel kick-off meeting break-out sessions;
2. organisation of "kick-off pre-meetings' between COPRAS project team members and individual projects to better prepare the kick-off meeting, as well as to obtain a better and more in-depth understanding of the standardization issues projects touch upon (and hence the standardization working groups they may benefit from interfacing with);
3. initial contacts of COPRAS project team with relevant standards bodies;
4. organisation of the first COPRAS kick-off meeting with Call 2 projects that was held 16 June 2005 at the CEN/CENELEC Meeting Centre in Brussels.

The deliverable provides a complete list of participating projects and their representatives as well as a list of external experts, Commission Project Officers and COPRAS representatives. It describes the focus of the plenary sessions, two break-out sessions and two individual meetings that covered the following areas/themes:

1. Break-out session 1: Embedded systems (DECOS, HYCON, HIJA & SMMART, chaired by The Open Group)
2. Break-out session 2: Grid-based systems (UniGridS and Data Mining Grid, chaired by W3C)
3. Individual meeting with the EUROPCOM project (chaired by ETSI)
4. Individual meeting with the wearIT@work project (chaired by the CENELEC).

Finally, the deliverable lists the results achieved as well as conclusions and recommendations drawn from the meeting, both at a generic as well as on a more detailed ("break-out cluster') level.